8.12 Post-Processing

8.12.1 Overview ¶

In the Post-Processing area, you define actions that are applied to the email after processing by all profiles. While the regular tasks (save, print, forward, etc.) are executed immediately upon a match, the actions configured here run at the end of the processing run - once all profiles have completed their work.

The order of the actions on this page corresponds to the order of execution - from top to bottom.

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8.12.2 Why “Post-Processing”? ¶

This area exists for email operations that modify the mailbox itself (move, delete, flag, categorize). If several profiles each moved or deleted the same email immediately, conflicts would arise. By performing these actions exclusively at the end of a run - and exactly once per email - processing remains reliable, even when multiple profiles match the same email.

Note: With POP3 accounts, move, categorize and flag cannot be performed technically. A note appears at the top in red text if a POP3 account is used in the profile.

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8.12.3 Add Subject Prefix ¶

Prepends a fixed text to the subject of the email in the mailbox. Useful for visually marking processed emails, for example “[Processed]” or “[Archived]”.

Field	Description
Active	Enables the action
Prefix	The text to prepend. Multiple profiles with a prefix action can also cascade (“[A][B] Original subject”).

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8.12.4 Flag Message ¶

Marks the email in the mailbox with the standard flag - equivalent to manually setting a flag in an email program.

Field	Description
Active	Enables the action

Note: For Microsoft 365 (Graph), the standard flag is set. For IMAP, the server’s flag system is used, as far as it is supported by the mailbox.

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8.12.5 Set Category ¶

Sets one or more Outlook categories on the email. The categories are entered in the drop-down or selected from the categories already assigned in the mailbox.

Field	Description
Active	Enables the action
Categories	List of categories to set. Multiple categories are shown as “chips” and can be removed individually

Note: This action only works for Microsoft 365 and Outlook mailboxes. For IMAP and POP3 accounts the action is skipped at runtime - a corresponding note appears in the editor.

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8.12.6 Mark as Read ¶

Sets the email in the mailbox to status “read”.

Field	Description
Active	Enables the action

Use case: Emails that a profile has processed automatically should disappear from the Inbox counter, so that only emails to be checked manually appear as unread.

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8.12.7 Send Requested Read Receipt ¶

Sends a read receipt to the sender, provided the email requests a read receipt. If the email does not carry such a request, the action has no effect.

Field	Description
Active	Enables the action

Note: Read receipts are sent exclusively via SMTP. A detailed description is available in Chapter 26.

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8.12.8 Move Email ¶

Moves the email to another folder - either in the same mailbox or in another email account. The target folder is composed of two parts: a fixed base directory and an optional dynamic subfolder with placeholders.

Field	Description
Active	Enables the action
Email Account	Target account. By default, the account of the incoming email is used
Base directory	Fixed path in the target account, selected via the … button
Dynamic folders	Optional: path components with placeholders such as <EmailYear4>\<EmailMonth> for automatically creating subfolders per time period or sender
Preview	Shows the resolved path for a sample message or the stored preview data
Do not process the email again	Prevents the email from being matched by a profile again in the target folder - if that folder is also monitored

Tip: The Insert Placeholder button opens a selection menu with all available placeholders (see Chapter 70.1).

Note: If the target folder does not yet exist, the program creates it automatically, provided the server allows this.

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8.12.9 Move to Trash ¶

Moves the email to the mailbox’s trash folder. The email is thus not permanently deleted and can be restored manually.

Field	Description
Active	Enables the action
Trash folder	Path to the trash. In most cases the program recognizes the standard trash folder automatically - the field can be left empty
Permanently delete after X days	When enabled: emails moved to the trash by this profile are irrevocably removed after the specified number of days

Warning: Permanent deletion cannot be undone. Use this option carefully and only for emails whose long-term retention is definitely not required.

Note: With POP3 accounts, the protocol does not know a trash folder. In that case the email is deleted directly from the mailbox. A note appears in the editor.

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8.12.10 Order and Conflict Resolution ¶

When multiple profiles match the same email and configure different post-processing actions, the actions are merged as follows:

Action	Behavior on multiple matches
Subject prefix	All prefixes are cascaded in front
Flag	Takes effect only once - status is set or not
Set category	All categories are merged (union set)
Mark as read	Takes effect only once
Read receipt	Takes effect only once
Move	First profile with active move wins - subsequent ones are ignored
Move to trash	If one profile wants to delete, delete wins over move

This keeps the behavior predictable, even when profiles are applied in different orders.

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Related topics ¶

• Chapter 17 - Forward Email
• Chapter 60.1 - Postponed Processing