40.25 Other
40.25.1 Overview ¶
In the Other area you find a collection of various options that do not fit into the other thematic areas - primarily behavior of placeholders, subject line processing, file name conventions and delayed processing.
40.25.2 Placeholders ¶
| Field |
Description |
| Replace non-alphanumeric characters |
When active: in values used as file or folder names, replaces all characters except letters and digits with an underscore. Default: off. Useful for strict file system requirements or transfer to systems with limited character acceptance |
Example with the option active: “Mueller & Sohn GmbH (Berlin)” becomes “Mueller_Sohn_GmbH_Berlin” - spaces, parentheses and ampersand disappear.
40.25.3 Subject Line ¶
Configures how the subject of an email is cleaned up when used as part of a path or file name.
Remove prefixes
| Field |
Description |
| Remove reply prefixes |
Removes leading strings like Re:, AW:, WG: from the subject before it is used as file/folder name |
| List of prefixes |
Semicolon-separated (e.g. Re:; AW:; WG:) |
Useful so that reply emails do not land in a subfolder Re_Order_12345 even though the original order had the folder Order_12345.
Ignore recipient addresses
| Field |
Description |
| Ignore recipient addresses |
Skip certain recipient addresses (or names) when evaluating the recipient placeholder |
| List of addresses |
Semicolon-separated (e.g. noreply@; postmaster@; archive@company.com) |
Useful when an archive mailbox is automatically copied alongside the actual recipient - the archive recipient should not then appear in the path.
Replace generic usernames
| Field |
Description |
| Replace usernames |
Replace generic local parts like info, office, mail with the domain |
| List of usernames |
Semicolon-separated (e.g. info; office; mail) |
Example: info@mueller-gmbh.de becomes mueller-gmbh.de - useful for clearer path structures when many suppliers write under info@....
40.25.4 File Names ¶
| Field |
Description |
| Underscores for duplicates |
When a file name already exists on save, an underscore is appended (File_.pdf) instead of a number (File (1).pdf). Default: off |
The default behavior is a parenthesized counter - useful for most setups. Underscore can be useful in file systems or workflows where parentheses are undesired.
40.25.5 Delayed Processing ¶
| Field |
Description |
| Simplify conflict check |
On profile import: suppress the conflict warning “delayed processing could miss emails” if the delaying profile has a filter different from the moving profile (assumption: deliberate overlap). Deletion conflicts are still always shown. Default: on |
| Full check now |
Button that triggers an immediate conflict check of the current profiles - independent of the simplified logic. Returns one warning per actually colliding configuration |
40.25.6 Use Case ¶
Central collection point for suppliers
Replace generic usernames: on. List: info; office; mail; sales; service. This way all incoming emails from info@firm-x.com, office@firm-x.com, service@firm-x.com land in the same folder firm-x.com - instead of three separate folders per supplier.
40.25.7 Tip ¶
- Replace non-alphanumeric characters is a global setting - it affects all profiles as soon as it is active. Before enabling, check whether you might still need special characters in some paths