40.20 Log
40.20.1 Overview ¶
In the Log area you configure the retention period, the display options and the maintenance of the log database. The program keeps two log databases: the processing log (all successfully executed tasks) and the error log (processing errors).
The log data stored here also serves as the data source for the Excel report (see Chapter 40.16) - both for the manual export from the log view and for the automatic delivery.
A detailed description of the log contents and the log view can be found in Chapter 80.
40.20.2 Retention ¶
| Field |
Description |
| Retention period (days) |
How long log entries are kept before they are deleted automatically. Default: 90 days |
| Retention period “No match” (days) |
Separate, shorter period for entries without a match (filter did not apply). Default: 30 days |
Why separate? “No match” entries are the majority of entries - in unfiltered mailboxes often 95 % of all processed emails. They are useful in the short term (confirmation that the profile is running) but only noise after a few days. The separate period keeps the database lean without shortening the retention of the actual matches.
40.20.3 Display ¶
| Field |
Description |
| Maximum number of displayed log entries |
Upper limit on how many entries are shown in the log view at the same time. Default: 25,000. Higher values noticeably slow down loading of the log |
| Show recipients |
When enabled: also shows the recipient column in addition to the sender column in the log. Default: off |
| Truncate subject |
Shorten long subject lines so that the columns stay narrow. Default: on |
40.20.4 Maintain the Log Database ¶
| Button |
Effect |
| Reset log database |
Deletes all log entries in both log databases (processing log and error log). After a confirmation prompt. Cannot be undone - without a prior backup the entries are gone |
Useful when the database should be cleaned up after test runs or configuration experiments, or when the log has become very large due to years of accumulation.
40.20.5 When Are Entries Deleted? ¶
In the background the program periodically checks which entries have exceeded the retention period and deletes them. The check does not run in real time but at moderate intervals - in the short term the log may therefore contain slightly more entries than the retention period would strictly allow.
If you want to clean up immediately, you can delete everything at once with Reset log database.
40.20.6 Tip ¶
- Reset log database does not create a backup - if you want to preserve the old entries, export them as an Excel report beforehand (see Chapter 80)