Automatic Email Processor - Online Help
Comprehensive documentation of all functions and settings

60.4 Backup and Restore

60.4.1 Overview

The program allows backing up and restoring the entire program configuration via the main menu -> More. A backup is a ZIP file with all relevant configuration files - profiles, accounts, printers, database connections, options, logs.

The manual backup via the menu is identical to the automatic backup (see Chapter 40.17). The automatic variant runs in the background on a schedule, the manual one is triggered on demand - e.g. before a major configuration change or before a software update.

60.4.2 Back up application data

Step Action
1 Main menu -> More -> Back Up Application Data…
2 File dialog opens - choose location and file name (e.g. aep-backup-2026-05-07.zip)
3 Program creates the ZIP - status message at the end

The backup contains:

  • Options.json - program options
  • Profiles.json - all profiles
  • EmailAccounts.json - account definitions (passwords encrypted)
  • DatabaseConnections.json - database connections
  • Printers.json - printer definitions
  • Filterlists.json, LookupTables.json, MappingTables.json - lists and tables
  • Various status files

This keeps the backup portable - it can be deployed on a different Windows user or on another PC without carrying over machine-specific remnants.

60.4.3 Restore application data

Step Action
1 Main menu -> More -> Restore Application Data…
2 File dialog opens - select the ZIP backup
3 Confirmation prompt: “Overwrite existing configuration?”
4 Program extracts the ZIP - typically the application must be restarted afterwards so that the new data is read

Important: The restore completely overwrites the current configuration. A safety backup of the previous configuration before the restore is advisable.

60.4.4 Migration to a new PC

A backup can be deployed directly on another PC - it works just as it did on the old PC. On the first start on the new PC, the following is necessary depending on the account type:

  • Microsoft 365: Perform OAuth login again (refresh token is regenerated)
  • IMAP/POP3 passwords in mode “Encrypted in profile file”: are transferred with the backup and work without any rework
  • IMAP/POP3 passwords in mode “Windows Credential Manager”: must be re-entered, because the vault is bound to the Windows user

Migration procedure:

  1. On old PC: More -> Back Up Application Data…
  2. Copy ZIP to new PC (USB stick, network, OneDrive)
  3. Install program on new PC
  4. More -> Restore Application Data… on new PC
  5. Restart the program
  6. Per account, if necessary, enter password once or perform OAuth login

60.4.5 Migration to a different Windows user

The backup can also be used between different Windows users on the same PC - for example when switching from application mode to service mode. Procedure as for a PC switch: create a backup, restore in the target user context, re-enter passwords/tokens.

60.4.6 Tip

  • Do not save backups in the AEP program directory - they would be lost when the program is uninstalled. Also avoid publicly accessible drives, since backups contain encrypted account passwords
Service and Headless Mode Profile Import and Export