Monitor folders - automatically process PDF files according to individual rules

Automatic PDF Processor

With Automatic PDF Processor, PDF files can be processed automatically. Any number of folders can be monitored in order to automatically print, rename or move incoming PDF files to dynamically named folders. Numerous metadata of the PDF document can be used in addition to the content, for example to include invoice information in the file path. The PDF files to be processed can be narrowed down with various profile-specific filters - the document text, PDF metadata and general file information are available as filters.

Extraction of data from the text of PDF files is optional. An unlimited number of extraction rules can be created within a profile. The extracted data can be used (after optional validation and formatting) for naming folders or the file name, and can be saved as an extract in a CSV file. Another task that can be automated with the Automatic PDF Processor is the extraction of attachments from PDF files, for example to save ZUGFeRD XML files, XRechnung attachments or similar as part of a PDF invoice in the same folder.

Try Automatic PDF Processor now for 30 days...     To the download page

Monitor any number of folders

Examine incoming PDF files and apply individual rules

Store PDF files in a structured manner

Automatically rename PDF files and save them in dynamically created folders

Print PDF files automatically

Send certain PDF documents directly to the printer (e.g., invoices or quotations)

Optional further processing

Perform subsequent tasks, e.g., run a program with the filename of the PDF file passed as parameter

With Automatic PDF Processor, you can:

  • Print, rename, move, or copy PDF files automatically
  • Store embedded PDF attachments in any folder for archiving
  • Extract textual data from PDF documents automatically and save them as CSV file (PDF scraping)
  • Split PDF documents by maximum file size, bookmarks, number of pages or keywords
  • Monitor any number of folders (hot folder monitoring)
  • Create individual rules for different tasks
  • Filter by document text, file date, attachment name or count, title ...
  • Create the storage location (storage folder) dynamically from PDF document properties or based on content
  • Get informed about different processing statuses by email
  • Limit the automatic processing of PDF files to certain days and times, for example to print only during office hours
  • Combine a scan and OCR process with subsequent automatic naming by the Automatic Email Processor in order to be able to file older PDF documents in a structured way as well
  • Perform subsequent actions e.g., start a program with the path of the saved PDF file or PDF attachment as parameter
  • Process all already existing PDF files of a folder (with user-defined criteria)
  • Sort PDF files automatically or have them moved to another folder and subfolder created dynamically from file properties
  • Send an Excel report with overview and detailed information on a regular basis

Automatically print PDF files

Automatic PDF Processor - print settings

Automatic PDF Processor monitors the specified folders and sends all PDF files that meet the previously defined criteria to the respective printer as soon as they are detected. For the print output, different settings can be defined for each profile, for example, to print different PDF documents on different printers or in a different quality. Furthermore, it can be specified that only certain pages of a PDF file should be printed automatically (e.g., print only the first or last page of a PDF document).

Rename PDF files automatically
(e.g., based on content)

Automatic PDF Processor - batch rename PDF files

With Automatic PDF Processor, all newly incoming or existing PDF files can be automatically renamed. PDF metadata or the content of PDF documents can be used for this purpose and inserted at any position in the name. The name of the PDF files can also be composed entirely of extracted parts of the respective document. For example, for invoices, you can insert the extracted invoice date at the first position in the file name and then sort the renamed PDF document into a folder named with the year.

Automatically split PDF files

Newly filed PDF documents with collective invoices or protocols can be split according to various criteria with Automatic PDF Processor. You can specify the maximum number of pages or file size of the new PDF document, split it according to the top level bookmarks or use keywords for splitting. When using keywords, you can specify a start keyword which specifies the first page of the respective new document and an optional end keyword to mark an alternative end of the respective partial document.

Another profile can be used to rename the newly created PDF documents according to contained text components, e.g., to integrate a protocol or invoice number into the file name.


Automatic PDF Processor - batch split PDF files

Automate PDF processing:

PDF files

PDF files

PDF files

PDF attachments

PDF extracts

PDF files

Try Automatic PDF Processor now for 30 days without obligation ...     To the download