Automatic X-Invoice Processor - automatically process e-invoice files

The complete solution for automated processing of e-invoices (ZUGFeRD, Factur-X, XRechnung)
Automatically rename, move and copy e-invoice files Automatically print and email e-invoice files Automatically save e-invoice file attachments and extracted data

Monitor folders - automatically process e-invoice files according to individual rules

Automatic X-Invoice Processor is your complete solution for automatically processing e-invoices in all common EN 16931 formats, including ZUGFeRD, Factur-X, and XRechnung (both CII and UBL). With its wide range of features, this powerful tool offers various ways to optimize and streamline your e-invoicing processes. You can monitor an unlimited number of folders to automatically print, rename, or move incoming e-invoices into dynamically named folders. A wide range of invoice data can be folded into the file path or name. The program processes both PDF invoices with embedded XML data and pure XML invoices, which are rendered as a clear, readable printout.

The e-invoice files to be processed can be filtered individually for each profile, using criteria that include both invoice data and general file information. Make the most of these options and let Automatic X-Invoice Processor take the manual work out of handling your e-invoices.

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Monitor any number of folders

Examine incoming e-invoice files and apply individual rules

Store e-invoice files in a structured manner

Automatically rename e-invoice files and save them in dynamically created folders

Print e-invoice files automatically

Send certain e-invoices directly to the printer

Optional further processing

Perform subsequent tasks, e.g., run a program with the filename of the e-invoice file passed as parameter

With Automatic X-Invoice Processor, you can:

Print, rename, move, or copy e-invoice files automatically (from one or multiple folders)
Send e-invoice files automatically by email (also with additional attachments)
Store embedded XML attachments in any folder for archiving
Automatically extract data from e-invoices and save as CSV file
Monitor any number of folders (hot folder monitoring)
Create individual rules for different tasks
Filter by invoice data or file info
Create the storage location (storage folder) dynamically from e-invoice properties

Get notified about different processing statuses by email
Limit the automatic processing of e-invoice files to certain days and times, for example, to print only during office hours
Perform subsequent actions e.g., start a program with the path of the saved e-invoice file or attachment as a parameter
Process all already existing e-invoice files of a folder (with user-defined criteria)
Sort e-invoice files automatically, or have them moved to another folder, with subfolders created dynamically from file properties
Send or store an Excel report with an overview and detailed information on a regular basis

Automatically print e-invoice files

Automatic X-Invoice Processor - print settings

Automatic X-Invoice Processor monitors the folders you specify and sends every e-invoice that matches your criteria straight to the printer as soon as it appears. XML invoices are rendered as a clear, readable printout. You can define individual print settings for each profile — for example, printing e-invoices on different printers or at different quality levels. You can even have only certain pages printed automatically (for instance, just the first or last page of an invoice).

Rename/Move e-invoice files automatically

Automatic X-Invoice Processor - batch rename e-invoice files

With Automatic X-Invoice Processor, all new or existing e-invoice files can be renamed automatically. Invoice data can be inserted at any position within the file name, and a file name can even be built entirely from data extracted from the invoice. For instance, you could place the extracted invoice date at the start of the file name and then sort the renamed invoice into a folder named after the invoice year.

Automatically extract invoice data

Automatic X-Invoice Processor - extraction settings

The program can automatically extract data from your e-invoices. It can pull out the invoice number, date, amount, IBAN, and more, and save it to a CSV file, with the column order defined in advance. You can create a separate CSV file for each invoice, or append the extracted data line by line to a single cumulative file.

Automatically send e-invoice files via e-mail

Automatic X-Invoice Processor - email settings

Automatic X-Invoice Processor can send e-invoice files by email automatically. You can send them to one or more recipients with a predefined message and additional attachments, and dynamic content — your extracted data — can be woven into the message text as well. Emails can be sent through an SMTP server, via Exchange Online, or through your default Outlook account.

The email address of the recipient can be specified as follows:

A fixed email address or an email address from a data placeholder
An email address from a CSV mapping (also from extracted data, such as reading the email address based on the extracted customer number from a CSV file)

An individual attachment can also be added to the document to be sent, for example, a delivery bill. In this case, the file names of both documents must contain the same identifier, for example, the invoice number.

Automate e-invoice processing among others:

Rename
e-invoices
automatically

Print
e-invoices
automatically

Move
e-invoices
automatically

Send
e-invoices
automatically

Save
attachments
automatically

Save
extracts
automatically

Automatic X-Invoice Processor - general settings

Automatic X-Invoice Processor - notifications