Monitor folders - print new PDF files automatically

Step-by-step instructions for automated printing of PDF files with Automatic PDF Processor for Windows

Create a new profile

First click on the button labaled "New profile..." in the upper toolbar of the main window. The program creates a new profile and opens it in the configuration editor. Give the profile a name (e.g. Print invoices) and optionally enter a comment. It is possible to highlight the profile in the log list in order to quickly distinguish between the tasks performed. To do this, activate the option "Color highlighting in the log" and use the button "Select color..." to define an individual color for the profile.

General profile settings

Specify the folder to be monitored

Select one or more folders to which the current profile should be applied or from which newly filed PDF files should be printed automatically (or older PDF documents should be printed subsequently). Click "Add..." and select one of the listed folders.

Select folders to be monitored

Configure filters

Set the filter criteria to ensure that only relevant PDF files are printed automatically. For example, enter a term that absolutely must appear in the PDF document and/or part a of the file name.

Set filter criteria

Activate and configure task Print

Select the task type Print File and set the task status to Enabled. Then click Print Settings to open the dialog for selecting the printer and possibly specifying additional settings such as the paper tray or the number of copies. Using the Page Range button, you can optionally exclude pages from printing or print only certain pages of the PDF document.

You can also print the file on several printers. To do this, make the appropriate settings on the 2nd Printout or 3rd Printout tab.

Configure printing

Notifications

The next step is to specify whether status messages regarding the processing of each PDF file are to be sent to a particular email address. The email can be sent using either the default Outlook email account or an email account with user-defined properties. After successfully printing the PDF file, any sound file can be played.

Processing status via email

Catch-up (print older PDF files)

Finally, there is the option to apply the configured profile to all PDF files of a certain period, i.e. to print out all matching PDF files. To do this, select the created profile in the profile list and click on Catch-up. Otherwise, the profile will be applied only to all newly filed PDF files of the monitored folders.

Print PDF files of a period