Automatic Email Processor - process emails automatically
The complete solution for Outlook to save and print emails and email attachments automatically

Automatic Email Processor - Changelog

March 11, 2025

Version 3.8.6

  • Options -> Other: When saving duplicates - surround the sequential number with an underscore instead of parentheses
  • Compatibility update for e-invoice formats
February 25, 2025

Version 3.8.5

  • Fixed problem with incorrect display of some characters in certain messages
January 29, 2025

Version 3.8.4

  • Some optimizations and corrections
January 25, 2025

Version 3.8.3

  • The program's temporary directory is now emptied on startup
  • The field 'Forward with the following email address' was assigned an incorrect value
  • Support of an additional pixel format for the conversion of images to PDF
  • The log DB can now be deleted via the menu item 'Menu -> More -> Delete log DB'
  • Creating an Excel report with restriction of the date - in English language day and month were swapped
December 13, 2024

Version 3.8.2

  • Improved approach to the problem: When catching up, the day and month were swapped for DMY formats in English
December 12, 2024

Version 3.8.1

  • Fixed regression: because of the new filter for e-invoice formats, only .pdf or .xml files were recognized as valid attachments
  • JFIF format is now supported for printing
December 8, 2024

Version 3.8.0

  • Filtering capabilities for German e-invoices (only available when language is set to German)
December 5, 2024

Version 3.7.2

  • Some optimizations.
December 3, 2024

Version 3.7.1

  • 'Category filter -> does not contain' has been fixed.
December 1, 2024

Version 3.7.0

  • New task Download File for downloading files (directly) linked in the message text
  • When catching up, the day and month were swapped for DMY formats in English
  • When outsourcing attachments, embedded images have been converted into normal attachments
  • The category list now shows 5 list entries
  • The category list is displayed sorted
  • Excel reports and status reports now contain the version number
September 18, 2024

Version 3.6.0

  • Option to forward with a different email address
  • Optionally convert Office attachments and images to PDF files when forwarding messages
  • Option to reattach previously outsourced attachments when forwarding messages
August 12, 2024

Version 3.5.4

  • When saving the message as a PDF file, overly wide images were partially cut off. These are now scaled down.
August 8, 2024

Version 3.5.3

  • Some optimizations.
August 6, 2024

Version 3.5.2

  • CSV mapping placeholders were not replaced when forwarding a message.
August 2, 2024

Version 3.5.1

  • Some optimizations.
August 1, 2024

Version 3.5.0

  • Office documents and images can be converted into PDF files.
  • Message ID and categories are available as placeholders.
  • Some optimizations.
July 12, 2024

Version 3.4.10

  • Some optimizations.
July 11, 2024

Version 3.4.9

  • For CSV mappings, the message text can now also be used for the filter.
July 5, 2024

Version 3.4.8

  • Some optimizations.
July 4, 2024

Version 3.4.7

  • The preview for the use of values extracted from text files no longer worked.
June 10, 2024

Version 3.4.6

  • Window for configuring forwardings: some buttons were no longer accessible at very high resolutions.
June 5, 2024

Version 3.4.5

  • Message filter: the recognition of BCC recipients failed under certain circumstances.
June 5, 2024

Version 3.4.4

  • Problem fixed with version 3.4.3
June 4, 2024

Version 3.4.3

  • Problem fixed with the new Pdfium version
June 4, 2024

Version 3.4.2

  • New option for forwarding messages: Remove original message text
  • New Pdfium version
  • Minor optimizations
Mai 25, 2024

Version 3.4.1

  • In rare cases, an unnecessary number of Word instances were created
  • Certificate renewed
  • Minor optimizations
April 29, 2024

Version 3.4.0

  • Check interval is now a separate category in the program options
  • Adjustable period for quick check (in days)
  • Complete check at start is now optional
  • Interval for complete check now maximum 999999
  • Some optimizations
April 19, 2024

Version 3.3.2

  • When printing Word attachments, a minimum page margin is now set, otherwise Word displays a message that cannot be suppressed (the page margins are pretty small ...)
April 17, 2024

Version 3.3.1

  • Some buttons had a different size in the English version.
April 12, 2024

Version 3.3.0

  • New task type Create DB Entry: save message information in DB (only for SQL server)
  • Improved detection of unwanted binary files when printing
  • When saving messages as plain text, the UTF-8 character set is now used
  • Option when copying: If attachments are replaced, create the copy only afterward
  • New option for printing Word files: Print directly with Word (without prior conversion to a PDF file to support all print settings)
  • Printing messages will now be done without background color
  • Filter to determine whether the message has already been replied to
  • Filter for the recipient type: To (regular), CC, BCC
  • Excel and PowerPoint are only closed after printing if they have not already been opened by the user
  • Support for the new, additionally available lifetime licenses
Febuary 23, 2024

Version 3.2.6

  • Problem fixed: When saving digitally signed or encrypted messages (with attachments) as a PDF file, the attachments were only listed in the header (in the message details) with a certain setting.
Febuary 22, 2024

Version 3.2.5

  • Save message as PDF file: Improved handling of emails that cause problems with umlauts
Febuary 16, 2024

Version 3.2.4

  • Smaller optimizations.
Febuary 10, 2024

Version 3.2.3

  • Additional support for encrypted emails that are not digitally signed.
January 29, 2024

Version 3.2.2

  • Profile list: the last catch-up time was not updated directly after performing the catch-up.
  • Profile import from v2: compatibility improved.
January 16, 2024

Version 3.2.1

  • Fixed regression: Previous work on improved support for encrypted emails caused problems with the processing of emails that were digitally signed but not encrypted.
  • Missing translation added.
January 8, 2024

Version 3.2.0

  • Extensive revision of support for encrypted and digitally signed messages (S/MIME).
  • Bug fixes and optimizations.
December 15, 2023

Version 3.1.3

  • The "Part of the subject" filter criterion is now available for CSV mappings. Previously, using a part of the subject as a filter criterion was only possible with a regex.
October 23, 2023

Version 3.1.2

  • When the profile search filter was active, some actions did not relate exclusively to the filtered entries (as expected).
October 18, 2023

Version 3.1.1

  • Search for profile names, comments and monitored folders: selecting list entries only worked if at least one profile was filtered out.
October 15, 2023

Version 3.1.0

  • Improved scaling for high-resolution monitors
  • Placeholder support also for post-processing
  • Search field for profile names, comments, watched folders
  • Custom text when forwarding
  • Filter for categories
  • Filter for date of receipt supplemented by older/newer than x days, weeks, months, years
  • Filter using a list - (filter values opt. from 1st column of a CSV file)
  • Horizontal scroll bar for log list
  • Options -> Log: Option to show subject shortened to 40 characters in the log area
  • Options -> Other: Option to prevent message 'No active tasks'
  • Bug fixes and optimizations
September 30, 2023

Version 3.0.42

  • Missing translations added.
September 28, 2023

Version 3.0.41

  • Problem related to delayed processing fixed.
  • Missing translations added.
September 4, 2023

Version 3.0.40

  • When embedding objects from digitally signed emails into a PDF file, there was an access error under certain conditions.
September 3, 2023

Version 3.0.39

  • Forwarding a saved message file only worked if the 'Forward attachments' option was also enabled.
August 31, 2023

Version 3.0.38

  • There was an access error when embedding objects from digitally signed emails into a PDF file.
  • Some optimizations.
August 10, 2023

Version 3.0.37

  • When embedding an MSG file into a PDF file, the name of the MSG file was truncated to the last alphanumeric characters.
August 9, 2023

Version 3.0.36

  • If the creation of a backup copy fails, the corresponding error message is suppressed, provided that the option 'Show errors additionally in message window' is deactivated in Options -> Processing.
  • A rudimentary check is performed to determine whether the input field for the storage location basically contains invalid path components.
August 3, 2023

Version 3.0.35

  • When catching up with the 'Ignore previously successfully processed messages' constraint, only the first active task was executed.
  • Some optimizations.
July 27, 2023

Version 3.0.34

  • Some optimizations.
July 19, 2023

Version 3.0.33

  • Fixed regression: The measures to avoid duplicate processing resulted in only the first attachment being saved when using the catch-up function on emails with multiple attachments.
July 15, 2023

Version 3.0.32

  • Fixed potential crash related to log data.
July 11, 2023

Version 3.0.31

  • Fixed regression: Since v3.0.29 only the first active task of a profile was processed when catching up.
July 10, 2023

Version 3.0.30

  • MSO files are now excluded from printing.
July 6, 2023

Version 3.0.29

  • Avoidance of potential double processings in certain constellations when using the Catch-up function.
  • The license expiration date is now displayed in the window title bar.
June 27, 2023

Version 3.0.28

  • Avoidance of potential double processings in certain constellations.
May 11, 2023

Version 3.0.27

  • Some optimizations.
April 24, 2023

Version 3.0.26

  • On some systems, the display of the printer settings was incorrect.
  • Some optimizations.
April 21, 2023

Version 3.0.25

  • Fixed a problem with outdated printer settings
March 20, 2023

Version 3.0.24

  • Options -> Other -> 'Ignore printer settings - use default printer settings' was without function.
  • Improved compatibility when importing profiles from version 2
  • Placeholder for previous year (with 4 and 2 digits)
February 16, 2023

Version 3.0.23

  • If the working directory cannot be created after moving the application data to a new PC, the default working directory is used.
  • Some optimizations and bug fixes.
January 31, 2023

Version 3.0.22

  • When using the virtual add-in and Exchange in online mode: since the Outlook July update, MSG files could be created without some properties (such as subject, sender, etc.) when saving messages in MSG format.
  • Save message as PDF file: support for images in CMYK color profile when attaching images as pages.
  • Faster decryption of very large messages (10 MB and larger).
  • Some optimizations and bug fixes.
December 22, 2022

Version 3.0.21

  • When using Word temporarily, files are no longer added to the list of recently opened files.
  • Fixed a potential problem when using Word.
November 23, 2022

Version 3.0.20

  • Profile import: Improved compatibility when importing profiles created with very old versions of the 2 series.
  • SMTP: Improved compatibility with different providers.
October 4, 2022

Version 3.0.19

  • An obsolete resource that was no longer needed could occasionally cause an error message.
October 4, 2022

Version 3.0.18

  • Outlook instances that are already hanging when the program is being started are now also restarted automatically.
September 28, 2022

Version 3.0.17

  • Delayed processing did not work if an attachment filter was set for saving or printing.
September 27, 2022

Version 3.0.16

  • Outlook items without recipients could not be printed.
September 13, 2022

Version 3.0.15

  • Under certain circumstances, temporarily created files were not deleted.
  • Some optimizations.
September 13, 2022

Version 3.0.14

  • A sporadic error related to process restarts will now be handled.
September 12, 2022

Version 3.0.13

  • Some optimizations and error corrections.
September 5, 2022

Version 3.0.11

  • Version 2 profiles can now be imported via More -> Import profiles -> Created with version 2.
September 1, 2022

Version 3.0.10

  • The placeholder for the original attachment name was incorrectly hidden.
September 1, 2022

Version 3.0.9

  • Problem solved: if an entry was present at "Recipient address -> does not contain", valid recipient addresses were also excluded.
August 31, 2022

Version 3.0.8

  • Fixed problem with resuming processing after waking up from power saving mode.
August 30, 2022

Version 3.0.7

  • "Recipient address -> does not contain" was only queried if there was also an entry for "Recipient address -> contains".
August 24, 2022

Version 3.0.6

  • In very rare cases, Outlook could not be accessed when opening the dialog for selecting the watched folders, even though this was possible during the test shortly before. This error is now caught.
August 19, 2022

Version 3.0.5

  • When filtering, regular expressions and number ranges can now be combined with an OR in addition to a logical AND.
August 18, 2022

Version 3.0.3

  • Attachment filter -> number range and attachment filter -> file extension were without function.
August 11, 2022

Version 3.0.2

  • If an automated Outlook instance is opened and closed several times by the user, Outlook may "forget" that it is automated and try to exit in a regular way. In such cases, the Outlook process hangs, and Outlook can no longer be automated or started. The new version detects hanging Outlook processes and terminates them autonomously.
August 1, 2022

Version 3.0.1

  • Support for unmapped network locations
July 18, 2022

Version 3.0.0

  • Outlook and Word instances are reused.
  • For folders, a regex-extracted part of the message text can now be used.
  • File names can now also use a regex-extracted part of the subject or message text. Use the message text for naming files and folders
  • Image and PDF attachments can be attached as new pages to the message when saved as PDF file.
  • Filters for embedding images: Name, minimum dimensions, size.
  • Separate filters to identify messages and attachments to be processed.
  • Output of page number when printing messages.
  • New option when saving attachments/messages: destination folder must already exist.
  • Optional specification of an error directory if the destination folder did not exist.
  • Placeholders can be used for the entire path - the separate base folder has been eliminated.
  • Simple mappings allow individual placeholders - for example a mapping 'Drive' with the content 'C:' can be created or a mapping 'Path' with the content 'C:\File 1'.
  • CSV mappings allow using CSV files for filter criteria in combination with the respective result if the criteria are met. This eliminates the need to create different profiles for different filter criteria. Ideally, one profile is sufficient.
    Step-by-step instructions - create a CSV mapping of sender addresses to locations
  • Mappings can be used: for the path, file name, recipients of forwardings, e-mail folders when moving or copying messages.
  • New placeholders: number of attachments, user name part of e-mail address.
  • The saved message file can be forwarded.
  • Copies of saved message file or attachments can be created.
  • Additional filter for the task status.
  • Images and PDF files embedded in the message text can be optionally processed.
  • HTML images are automatically embedded when sending automatic replies.
  • Postpone processings - apply profiles to messages only after a configurable period of time (e.g., after 2 weeks, based on the message receipt date).
  • Program help updated.
  • And much more.
  • Note: Version 2 profiles can be imported via More -> Import profiles -> Created with version 2.